The Best Method to Achieve an Organized Work Calendar
Posted: Saturday, January 28, 2012
by Heidi DeCoux
Clear Simple Marketing and Clear Simple Living
You think you’ve got it all under control, until you realize you were supposed to be in a meeting that started 20 minutes ago and that project you thought you had plenty of time to “get to” is due at the end of the week. You were keeping track of things you think as you look at your stack of scrap papers and post-its. Maybe it is time to get a better system for organizing paperwork. Like an organized work calendar. I’ll show you how to accomplish just that with Google calendar.
Google calendars can be shared with other people. This is a great feature so keep it in mind when you are setting up your calendar/s. A nice benefit of Google calendars is you are able to set up multiple calendars that you can easily toggle between. This means you can have a personal calendar and a work calendar. Using this to your advantage means you can easily separate out your work from personal appointments and projects. Why would want to do this? Do this so that you can share the appropriate calendar events with the appropriate people.
Where Do I Share?
Get your whole family on board with a personal calendar! Sharing calendars with your significant other, even your older children, means everyone knows when there are doctor appointments, soccer games, or choir practice. No more arguing that you were never told about something, it is right there for you to see!
Share your work calendar with your team. You can use this to have a joint calendar with those you work closest with. Everyone will be at the meeting, because it is on everyone’s calendar.
You can share your calendar a few ways. You can either give the person you are sharing your calendar with full editing permission or you can limit their ability to edit your calendar.
Taking Advantage of the Quick Add Feature.
Quick Add is a great feature to use to get an organized calendar. This does a great job of making it fast and easy to get appointments, meetings, and project work time on your calendar. Google calendar understands everyday language. What does this mean? Drop down to the Quick Add feature, type in “Dinner tomorrow at 7pm with Doug”. Google will add your event to the correct day and time!
Get an Even More Organized Calendar With Reminders
Google calendar allows you to utilize several different methods of reminders for upcoming events. While viewing your calendar can be easily done from your phone or computer if you have a hard time developing the habit of checking your calendar it won’t do you much good. And even if you do check it often you may become wrapped up in some other project and forget to check in. The reminder notifications are great for this! You can choose to have an email sent, receive a pop up message on your computer, and/or a text message on your phone. You can also specify when you want the reminder set! Need 40 minutes to get to a meeting? Send your self a reminder an hour before it starts, plenty of time to wrap up the task at hand and drive to your meeting. Have a project deadline looming? Schedule yourself time to work on the project AND reminders to let you know the deadline is approaching.
How to Best Use Task List
Want to keep a really organized calendar? Find a place for the tasks that don’t have a specific “due date”. Use your task list for future project ideas, the concept for a book you just had, or a blog topic that popped in your head. Using your task list for this will help you with organizing paperwork. Clean up the post-it notes and scraps of paper lying around your office this gives you a central place for these brainstorms.
Sync Your Calendar
The best part? Google calendar syncs to your phone. Most of the popular phones including iPhones, Androids, and Blackberries sync to Google calendar.
An online work calendar can help keep you organized. It is a great jumping off point for organizing paperwork and keeping your deadlines in order so you don’t miss one again!
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